We are all facing a daily flood of emails, which means we are jumping on everything that can improve the efficiency of our inboxes. With this in mind, consider email aliases, a useful feature found in popular services such as Gmail, Microsoft Outlook, and Apple Mail.
Aliases are alternate addresses that always point to your original inbox. Essentially, you get a new address without having to worry about setting up a new account with its own credentials. And these alternative identities have many uses, including organizing your inbox and protecting your privacy.
In general, email aliases act as "facades" different from your primary email address, although the exact details vary from one service to the other. These variants will arrive in the same inbox as messages sent to your primary address, while keeping the original moniker hidden. That said, the real application here is not anonymity, but easy filtering.
For example, if you sign up for many newsletters, consider doing so with an alias. This way, you can quickly filter incoming messages sent to this alias – they probably have a low priority. You can ask your provider to automatically apply specific labels, mark them as read, or delete them immediately. Otherwise, a filter can give priority to messages sent to the aliases that you give to your friends and family, or those sent to the aliases that you use for business emails. This approach gives you a lot of flexibility to manage your inbox.
Do not forget that recipients can usually view one of your aliases and use it to determine your primary email address. Therefore, in cases where anonymity is essential, you may need to create a new account.
However, if hiding your identity is less important, aliases are much easier to set up than new accounts. Here's how to set them up in Gmail, Outlook and Apple Mail.
You do not need to jump into a basket to create an alias in Gmail. Just add more points and symbols to the addresses you give. When you add a plus sign followed by a word, the Google service ignores the added text and ignores the points. For example, suppose your email address is [email protected]: messages to [email protected], [email protected], [email protected] and [email protected] will all be displays in your usual Gmail account.
Although the end result is the same, it gives you a quick and efficient way to filter messages. To return to the example of John Smith, you can still shop online through the [email protected] alias. When these messages arrive, Gmail can automatically label them "purchases" or "receipts". You can subscribe to newsletters with the nickname [email protected], a filter could mark them as read and send them directly to the Updates tab.
To set up a filter, go to your Gmail settings: open the web portal, click on the cog icon in the upper right corner, and select settings. To choose Filters and blocked addresses> Create a new filter, enter your chosen alias in the AT field, and hit Create a filter. Use the following dialog box to decide the fate of messages sent to this address: you can add tags, tag them with stars, mark emails as important, mark them as read, or instantly archive messages, among others. Other options. Finally, click Create a filter.
It's easy to give aliases, but if you want to send Gmail messages of these addresses, you will have to change the settings once again. Open Settings> Accounts and Import, scroll down to Send an email asand click Add another email address. Then type the e-mail address, check the box Treat as an alias box, and click The next step. From now on, each time you compose an email, you will be able to select your alias from the drop-down menu. Of field.
On Outlook, aliases work the same way as in Gmail. You can also create new @ outlook.com addresses in your main account, which gives you more options if you want to use aliases to preserve anonymity.
With Microsoft's free webmail service, you can still create variations on your full address using these plus symbols, but the points will not work as they do in Gmail. For example, to return to John Smith, you can use aliases such as [email protected] and [email protected], but you can not trust john.smith. Again, there is no need to specifically create these aliases – just distribute them and they will work automatically.
To set up a filter for your modified email addresses, click the gear icon in the top right, followed by View all Outlook settings. Under the E-mail tab, click Rules> Add a new rule. Name your potential filter, select AT and your email alias as a condition, and then decide what action to take. For example, you can ask Outlook to immediately delete messages that are addressed to an alias, move or copy them to certain folders, delete them, mark them as read, label them as spam, sort them by category, to transfer them to another email address, etc. Click on Add another action process the incoming message in many ways, or Add an exception exclude some messages from the filter. When you are satisfied with the actions that an email addressed to an alias will receive, click save.
Unlike Gmail, you will not be able to send messages. of these variations on your original email address. However, Outlook allows you to add an entirely new @ new.com address to your main account. If the requested address is available, you must manage [email protected] and [email protected] from the same account. Messages addressed to these two recipients will arrive in the same inbox and you can also send them. So, if you want to use aliases to obtain anonymity, Microsoft's email service has an advantage over Gmail in that department.
To add this type of alias, visit this Outlook page on the Web. Look under the Create a new email address and add it as an alias heading and enter your new address here. You can have up to five aliases per account, provided you choose addresses that no one else has claimed first. Once you have established these aliases, they work in the desktop version of Outlook, as well as in the email application that comes with Windows. To create new ones, you must follow these steps in your web browser and not in the desktop application.
You can filter incoming messages sent to these aliases in the same way that you filter those sent to DIY aliases composed of plus signs. To send emails from your added addresses, simply click Of when you compose a message and select the moniker you prefer.
The Apple Mail aliasing system works very similarly to Microsoft Outlook. Without changing the settings, you can add additional items to your address and messages sent to [email protected] will end up in the inbox [email protected] However, you can not send e-mails from these aliases. To get this opportunity, you can create up to three completely new @ @ icloud.com email addresses, which route all messages to your original inbox.
Let's start with these plus sign aliases. To filter the messages sent to these addresses, go to the iCloud Mail web portal, click on the gear icon at the bottom left, and then choose Rules> Add Rule. Enter your alias in the top field, replace the label with is the address to via the drop-down menu, and decide what you want to do with the message: you can send it to a folder, transfer it, mark it as read, etc.
These DIY aliases are easy to set up, but you can not send them messages. For this, you can create a new alias, a different email address managed from your original account, and send messages from it. First, click on the cog icon followed by preferences. Of Accounts tab, choose Add an alias and enter your chosen address. If it is available, it is up to you. Finally, you can ask Mail to apply a tag to all messages arriving at this address.
This is not the only filter, of course: the same rules you applied to sign aliases also work for standalone aliases. And you can send messages from them: when you compose a new e-mail, your available aliases appear as options in the drop-down menu. Of box. This is true that you are writing a message from the Web or the MacOS desktop application. To add and manage aliases from your Mac, open the Mail application and choose Mail> Preferences> Accounts.