The excuse many of us have for not doing what we know we need to do is, "I do not have the time." The truth is quite the opposite. Time is the only thing you have. That you have enough depends mainly on what you do with it. If you want more time, here's how you save more time.
Determine your priorities
The best way to ensure you have enough time for what is most important is to determine your priorities (or discover them). If you do not make value-based decisions, deciding why a project is worth more than others will make it difficult for you to make informed decisions about your work time.
To determine your priorities, you need a list of your goals. People who do not know what they want often end up being dragged by "drift", allowing the outside forces to move them in one direction or another. "Drifting" will take you in the wrong direction and faster than you could recognize it. (You should really read this article on "Drifting." You should also read this article on intentionality and massive action, both are worthwhile. "
Priorities are what prevents you from being dragged in directions that do not serve you. If you want to be productive, determine your priorities is the best place to start. Your priorities are like anchors that keep you in place.
Plan your work
If you're like most people, get out of bed, open your e-mail and decide what to do with your day. Open your email in the morning is to put the priorities of other people before yours. The worst is waiting to start the day to decide what to do.
If you want to find more time, you will find it in abundance on a blank calendar. Your calendar tells the truth about your priorities. Because you have determined your priorities, you know what is most important. Putting the most important thing on this calendar before the start of the week gives you the time needed for the things that matter. Will your plan still work as it is? This is unlikely. Will you feel like you have more time, more control and more work? Yes, you will do it. Can you come back on the horse when you are thrown? You must.
Your intention here makes a huge difference in how you feel about how long you have.
The huge amount of distractions is one of the most pernicious threats to have enough time. Let's put these distractions into two categories. The first categories are the distractions caused by the "always available" world in which we find ourselves now. The second area is the distractions we choose ourselves.
The communication tools we use are always active and always available. Despite the enormous value they bring to our lives, they are not without drawbacks. Anyone can send you an email at any time, on any question (urgent or trivial), and make any request to which he can refer, at any time of the day or night. The same goes for text messaging, except that the text you receive is often accompanied by a small chime to let you know that it requires your attention. You are also likely to have some kind of open email service in your browser, with your status set to available, announcing your willingness to be distracted by the rest of your organization (a sure sign of a lack of priorities).
Most of us work in an environment that some might call an "open door policy," where people can enter your office (if you still have one) and interrupt your work. Politics might be better expressed as a "policy open to all distractions".
The second category, the distractions you choose, can be even more difficult for many. The Internet and social apps are ubiquitous, and because we are social animals, we are designed to want to know what other humans are doing. We were addicted to gossip long before social applications, but these apps were designed to feed addiction, with the main criterion of success being little food). Unless your priority is to "waste more time," social and Internet applications should not dominate your time.
If you want to find more time, remove these distractions by blocking time and causing people around you to respect these blockages, which will leave you many more hours in your day. In addition, a good dose of self-discipline, or what we might call "managing me," will give you back your lost time.
Increase the speed at which you work
I would never say you do not do a good job. You should try to do an outstanding job (I've put an end to all the newsletters of the past five years with the "do a good job" directive, because that's important). The quality of your work is the quality of your results. The quality of your results is the quality of your life. But that does not mean that you should waste your time and take more time than necessary to get these results.
In uninterrupted ninety minutes you can make huge progress on a project, task or result. If you work with concentration and with a sense of urgency, you can do what others do in ninety minutes. In doing so, you have just found yourself half an hour. If you focus and act urgently in three 90-minute increments, standing out for half an hour, you gain an hour and a half each day. Over a week, you recover seven hours and a half.
You have more time than you think if you focus on the essentials for long enough to make progress.
Do not create a recovery
I have not always been seduced by ideas like LEAN. And while I still do not believe you can shrink or make your way to greatness, eliminating waste is a game changer. Loss of movement is a waste of time, especially if it involves working again and touching more than once.
If you are thinking of doing something, devoting all your attention and attention to it will improve the results. If you want to waste time, do something because you did not do well the first time. It pays to be results-oriented and to make the effort to do it without spending more time and energy later.
Improve your energy and your ability to work
Improving your energy and your ability to work could have been the first point here. After all, you are the main resource you have to produce the desired results. Looking after this asset is a job because it's a huge variable when it comes to working.
If you are reading this, you are probably a knowledge worker (it is doubtful that you are working in a coal mine, and your hands are more likely to have a carpal tunnel than calluses). Your brain lives in your body. Both need rest and exercise. They also need nutrition, sleep, hydration and stress management. The more you take care of your physique, the better your mind will be. When you have more energy, you have a greater ability to work.
You have more time, if you determine your priorities, plan your work, eliminate distractions, work with a sense of urgency, eliminate unnecessary efforts and improve your energy.
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